Consolidate G-Drives

[dan-odsc]

Consolidate Open Referral Google Drives (both @[email protected] and ODSC) into [email protected]'s Drive while preserving links.

Approach to Shared Drive

GB’s folder is actually owned by someone else (Christine Prefontaine) and we have tried and failed to change ownership as per GDocs’ instructions. So we either need to download the original folder and re-upload it – and fix all the links to documents that are not being deprecated – OR someone can help us figure out how to do the change in ownership from one Google Docs account to another (we’d previously tried following these instructions but got an error message and hit a dead end).

Note that many of our most important documents are being consolidated into the Github/ReadtheDocs documentation. But not all.

[dan-odsc]

Drive Folder Migration Plan (from another ODS Project)
https://docs.google.com/document/d/1hKnq6XDMuDoIlxIpCLGyn5Rn9e-loHGE0UKvmGTLwWA/edit?usp=sharing_eil_se_dm&ts=63fbf8fe

[greggish]

Thanks for sharing that. I don't think the same script will work for us, because the current files are in a folder that's technically owned by someone outside of my organization.

But I think we've processed most of the important documents for which there were links (like the Public Documentation) into other places, so now we might be ready to simply rebuild the document structure in my @openreferral.org drive.

This will probably just involve:

1. download the current folder
2. upload to my work drive – check to confirm.
3. re-organize the folder structure, mostly archiving old docs
4. delete the original folder

One thing that's not in that list, cuz i'm not sure how to do it at scale, is checking to see where there are links to the original Google Docs that will break in this migration – on the wordpress site, docs, etc. I think we've covered the most important of these already in the new documentation, but there may be some lurking somewhere. I think it may be ok to just accept the link-rot in whatever marginal instances it happens, but would welcome any suggestions for how to do a search of the Wordpress to find google docs links in the html...