Virtual Conference Management System

[duerrsimon]

Project Lead: @duerrsimon

Mentor: @ealescak

Welcome to OLS-3! This issue will be used to track your project and progress during the program. Please use this checklist over the next few weeks as you start Open Life Science program 🎉.

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Week 1 (week starting 8 February 2021): Meet your mentor!

• Create an account on GitHub
• Check if you have access to the HackMD notes set up for your meetings with your mentor
• Prepare to meet your mentor(s) by completing a short homework provided in the HackMD notes
• Complete your own copy of the open leadership self-assessment and share it to your mentor
  If you're a group, each teammate should complete this assessment individually. This is here to help you set your own personal goals during the program. No need to share your results, but be ready to share your thoughts with your mentor.
• Make sure you know when and how you'll be meeting with your mentor.

Before Week 2 (week starting 15 February 2021): Cohort Call (Welcome to Open Life Science!)

• Create an issue on the OLS-3 GitHub repository for your OLS work and share the link to your mentor.

• Draft a brief vision statement using your goals

  This lesson from the Open Leadership Training Series (OLTS) might be helpful

• Leave a comment on this issue with your draft vision statement & be ready to share this on the call

• Check the Syllabus for notes and connection info for all the cohort calls.

Before Week 3 (week starting 22 February 2021): Meet your mentor!

• Look up two other projects and comment on their issues with feedback on their vision statement
• Complete this compare and contrast assignment about current and desired community interactions and value exchanges
• Complete your Open Canvas (instructions, canvas)
• Share a link to your Open Canvas in your GitHub issue
• Start your Roadmap
• Comment on your issue with your draft Roadmap
• Suggest a cohort name at the bottom of the shared notes and vote on your favorite with a +1

Before Week 4 (week starting 1 March 2021): Cohort Call (Tooling and roadmapping for Open projects)

• Look up two other projects and comment on their issues with feedback on their open canvas.

Week 5 and later

• Create a GitHub repository for your project
• Add the link to your repository in your issue
• Use your canvas to start writing a README.md file, or landing page, for your project
• Link to your README in a comment on this issue
• Add an open license to your repository as a file called LICENSE.md
• Add a Code of Conduct to your repository as a file called CODE_OF_CONDUCT.md
• Invite new contributors to into your work!

This issue is here to help you keep track of work as you start Open Life Science program. Please refer to the OLS-3 Syllabus for more detailed weekly notes and assignments past week 4.

[duerrsimon]

Open Canvas
https://docs.google.com/presentation/d/1sAXUcyB1YXJ5RErMrzX3QwInGShI4c66wtevYRofY84/edit?usp=sharing

[duerrsimon]

Vision Statement

Virtual conferences are difficult to organize and there are no FOSS tools to host such events that come with virtual poster sessions, scheduling etc. Existing FOSS tools only partially offer the full features required to host a virtual conference in a single location or are geared towards expert users or very large events. In addition, there is tremendous unexploited potential for virtual conferences as they allow a transparent record of talks and posters presented (via ORCID integration and archiving with a proper DOI e.g on Zenodo) which no commercial provider offers so far. In addition, it would be possible to move away from static 2D images and make interactive posters with videos, 3D WebGL animations, gifs or even interactive code (see an example).

The Virtual Conference Management software (VCMS) aims to make it easier for researchers to set up a virtual conference with little requirements in terms of server or programming knowledge and handles everything from sign up, scheduling, hosting of posters, timezone conversion, easy sign-up via ORCID and long term archiving on zenodo. This will make it possible even for small meetings e.g in the life science community to quickly host virtual one or multi-day events and archive them easily according to FAIR standards with little effort.

A demo can be viewed here: https://vcms.simonduerr.eu/

[duerrsimon]

Roadmap:

• Finish Jitsi integration into the Poster Session Module and improve navigation as suggested by users 27.02
• Add option to add miscellaneous event to schedule 02.03
• Implement Orcid Sign-In and Document the code in the LoginRegister module 19.03
• Dry test creating and uploading entries to a community on sandbox.zenodo.org
• Implement Processwire module to selectively upload posters to Zenodo. Both until 19.04
• Finish Documentation and Clean Code of unused modules. 7.05
• Youtube tutorial on how to install and set up the conference 28.05

[JMMaok]

Vision Statement
...

The Virtual Conference Management software (VCMS) aims to make it easier for researchers to set up a virtual conference with little requirements in terms of server or programming knowledge and handles everything from sign up, scheduling, hosting of posters, timezone conversion, easy sign-up via ORCID and long term archiving on zenodo. This will make it possible even for small meetings e.g in the life science community to quickly host virtual one or multi-day events and archive them easily according to FAIR standards with little effort.

Simon, this is a very interesting mission. It will be nice to have more options for virtual conferences!

[open-phytoliths-admin]

Vision Statement

Virtual conferences are difficult to organize and there are no FOSS tools to host such events that come with virtual poster sessions, scheduling etc. Existing FOSS tools only partially offer the full features required to host a virtual conference in a single location or are geared towards expert users or very large events. In addition, there is tremendous unexploited potential for virtual conferences as they allow a transparent record of talks and posters presented (via ORCID integration and archiving with a proper DOI e.g on Zenodo) which no commercial provider offers so far. In addition, it would be possible to move away from static 2D images and make interactive posters with videos, 3D WebGL animations, gifs or even interactive code (see an example).

The Virtual Conference Management software (VCMS) aims to make it easier for researchers to set up a virtual conference with little requirements in terms of server or programming knowledge and handles everything from sign up, scheduling, hosting of posters, timezone conversion, easy sign-up via ORCID and long term archiving on zenodo. This will make it possible even for small meetings e.g in the life science community to quickly host virtual one or multi-day events and archive them easily according to FAIR standards with little effort.

A demo can be viewed here: https://vcms.simonduerr.eu/

This is a great project! I have been very skeptical of virtual online conferences though I see their potential benefits. This project seems to address many common concerns about virtual conferences.

[shmuhammadd]

Vision Statement

Virtual conferences are difficult to organize and there are no FOSS tools to host such events that come with virtual poster sessions, scheduling etc. Existing FOSS tools only partially offer the full features required to host a virtual conference in a single location or are geared towards expert users or very large events. In addition, there is tremendous unexploited potential for virtual conferences as they allow a transparent record of talks and posters presented (via ORCID integration and archiving with a proper DOI e.g on Zenodo) which no commercial provider offers so far. In addition, it would be possible to move away from static 2D images and make interactive posters with videos, 3D WebGL animations, gifs or even interactive code (see an example).

The Virtual Conference Management software (VCMS) aims to make it easier for researchers to set up a virtual conference with little requirements in terms of server or programming knowledge and handles everything from sign up, scheduling, hosting of posters, timezone conversion, easy sign-up via ORCID and long term archiving on zenodo. This will make it possible even for small meetings e.g in the life science community to quickly host virtual one or multi-day events and archive them easily according to FAIR standards with little effort.

A demo can be viewed here: https://vcms.simonduerr.eu/

This is a wonderful project. I would love to use it one day.

[ejlawrence144]

This sounds very useful! I organised an online conference last year

[ejlawrence144]

Open Canvas
https://docs.google.com/presentation/d/1sAXUcyB1YXJ5RErMrzX3QwInGShI4c66wtevYRofY84/edit?usp=sharing

This sounds really good - think about adding events organisers (like me!) to one of your contributors/user groups

[cemonks]

Open Canvas
https://docs.google.com/presentation/d/1sAXUcyB1YXJ5RErMrzX3QwInGShI4c66wtevYRofY84/edit?usp=sharing

This looks very interesting! I organised an online conference late last year, and I have to say that the online poster session - while a challenge - was a big success and will be something we look at retaining in the future even when we return to in-person conferences. I wonder if you could look at creating DOIs for virtual conference books/abstracts/posters as a way of 'value-adding'? I know I'm not the only researcher who retains conference abstract books for future reference, and the fully-digital version of our conference frustrated me a little in that aspect.

[duerrsimon]

Hi @cemonks
Yep. I still got to implement this but the plan is that the conference can be archived on zenodo with one click. All posters then get a DOI from Zenodo and are archived even if the website goes offline at some point.
All posters are collected in a Zenodo Community - kind of a virtual conference book with all the posters and abstracts + metadata :)

[prakritikarki]

Vision Statement

Virtual conferences are difficult to organize and there are no FOSS tools to host such events that come with virtual poster sessions, scheduling etc. Existing FOSS tools only partially offer the full features required to host a virtual conference in a single location or are geared towards expert users or very large events. In addition, there is tremendous unexploited potential for virtual conferences as they allow a transparent record of talks and posters presented (via ORCID integration and archiving with a proper DOI e.g on Zenodo) which no commercial provider offers so far. In addition, it would be possible to move away from static 2D images and make interactive posters with videos, 3D WebGL animations, gifs or even interactive code (see an example).

The Virtual Conference Management software (VCMS) aims to make it easier for researchers to set up a virtual conference with little requirements in terms of server or programming knowledge and handles everything from sign up, scheduling, hosting of posters, timezone conversion, easy sign-up via ORCID and long term archiving on zenodo. This will make it possible even for small meetings e.g in the life science community to quickly host virtual one or multi-day events and archive them easily according to FAIR standards with little effort.

A demo can be viewed here: https://vcms.simonduerr.eu/

[prakritikarki]

Vision Statement

Virtual conferences are difficult to organize and there are no FOSS tools to host such events that come with virtual poster sessions, scheduling etc. Existing FOSS tools only partially offer the full features required to host a virtual conference in a single location or are geared towards expert users or very large events. In addition, there is tremendous unexploited potential for virtual conferences as they allow a transparent record of talks and posters presented (via ORCID integration and archiving with a proper DOI e.g on Zenodo) which no commercial provider offers so far. In addition, it would be possible to move away from static 2D images and make interactive posters with videos, 3D WebGL animations, gifs or even interactive code (see an example).

The Virtual Conference Management software (VCMS) aims to make it easier for researchers to set up a virtual conference with little requirements in terms of server or programming knowledge and handles everything from sign up, scheduling, hosting of posters, timezone conversion, easy sign-up via ORCID and long term archiving on zenodo. This will make it possible even for small meetings e.g in the life science community to quickly host virtual one or multi-day events and archive them easily according to FAIR standards with little effort.

A demo can be viewed here: https://vcms.simonduerr.eu/

Looks cool idea , it could be important for my project too. Would be glad to collaborate.