diff --git a/content/applications/inventory_and_mrp/purchase/advanced.rst b/content/applications/inventory_and_mrp/purchase/advanced.rst index eebf0c8baf..54d0bcba2b 100644 --- a/content/applications/inventory_and_mrp/purchase/advanced.rst +++ b/content/applications/inventory_and_mrp/purchase/advanced.rst @@ -8,3 +8,4 @@ Advanced :titlesonly: advanced/analyze + advanced/sps diff --git a/content/applications/inventory_and_mrp/purchase/advanced/sps.rst b/content/applications/inventory_and_mrp/purchase/advanced/sps.rst new file mode 100644 index 0000000000..10b4227f4a --- /dev/null +++ b/content/applications/inventory_and_mrp/purchase/advanced/sps.rst @@ -0,0 +1,92 @@ +======================== +SPS commerce integration +======================== + +.. |EDI| replace:: :abbr:`EDI (Electronic Data Exchange)` +.. |PO| replace:: :abbr:`PO (Purchase Order)` +.. |SO| replace:: :abbr:`SO (Sales Order)` +.. |SOs| replace:: :abbr:`SOs (Sales Orders)` + +Electronic data interchange (EDI) enables companies using different software systems to exchange +information in a standardized, structured format. + +In Odoo, its |EDI| service provider, SPS Commerce, acts like a data translator that facilitates the +exchange of sales orders (SOs) or purchase orders (POs) between Odoo and trading partners using +other systems. This automation removes the need for manual data entry of products, quantities, +prices, and other key information. + +To set up |EDI| in Odoo, the SPS Commerce module and FTP server must be installed by the +:ref:`development team `. + +This is essential because Odoo and external software systems represent documents using different +programming languages and data formats. As a result, the |EDI| mappings that define how data is +shared with SPS Commerce must be configured individually. + +Document types in Odoo +====================== + +The documents available to be automatically transferred in Odoo are: + +- :ref:`850 inbound `: external company sends |PO|, which is received + in Odoo database as a |SO| +- :ref:`810 outbound `: Send |SO| from Odoo database to become a + bill in external database + +.. _purchase/advanced/850-inbound: + +850 inbound +----------- + +The `850 inbound `_ |EDI| +transaction allows companies to automatically receive purchase orders from external software systems +and populate them as |SOs| in Odoo, complete with the correct products, quantities, and prices. + +These external companies, integrated with SPS Commerce but not using Odoo, transmit their |PO| data +to their FTP server. SPS Commerce then forwards this data to the Odoo client's +FTP server, where |EDI| mappings translate it into an Odoo-readable |SO| format. + +.. _purchase/advanced/810-outbound: + +810 outbound +------------ + +The `810 outbound `_ |EDI| +transaction allows companies to send invoices from Odoo to external systems. These external +companies, through their own SPS Commerce integration, receive the documents as bills, complete with +the correct products, quantities, and the amount owed to the Odoo user. + +Odoo initiates this process through an automated action that collects new invoices and transmits +them via the FTP server. SPS Commerce delivers the data to the external company in a format +compatible with their software. + +.. _purchase/advanced/edi-install: + +Development process +=================== + +To enable Odoo's |EDI| integration, the development team must install the FTP server and configure +custom mappings for products and document types between Odoo and other business software systems. + +The `cost of setup `_ depends on the volume of products and +external companies involved, with development hours billed upfront. The typical process includes: + + +#. Scoping (approximately one week) + + Odoo estimates development time and code requirements based on the Consolidated Design Matrix. + +#. Development (one week per document type) + + A dedicated developer creates document connections, with a business analyst acting as liaison to + ensure alignment. between customer and developer. + +#. Testing (one month or more) + + The EDI module is deployed to a staging environment, where the customer **must** test the + document exchanges with trading partners. + +4. Deployment (one day) + + Deployment is scheduled for the end of a weekday to minimize disruption. Maintenance charges, if + applicable, will be added to the customer's subscription. +