diff --git a/content/applications/finance/accounting/bank.rst b/content/applications/finance/accounting/bank.rst index dc45c942f2..a9bc08295d 100644 --- a/content/applications/finance/accounting/bank.rst +++ b/content/applications/finance/accounting/bank.rst @@ -110,6 +110,8 @@ You can edit the currency used to enter the statements. .. seealso:: :doc:`get_started/multi_currency` +.. _bank_accounts/number: + Account number -------------- diff --git a/content/applications/finance/accounting/vendor_bills.rst b/content/applications/finance/accounting/vendor_bills.rst index 989af05ac4..041a21614c 100644 --- a/content/applications/finance/accounting/vendor_bills.rst +++ b/content/applications/finance/accounting/vendor_bills.rst @@ -12,6 +12,8 @@ amounts on time. - Tutorial `Registering a vendor bill `_ - :doc:`/applications/inventory_and_mrp/purchase/manage_deals/manage` +.. _vendor_bills/create: + Bill creation ============= @@ -68,6 +70,8 @@ Click :guilabel:`Confirm` when the document is completed. The status of your doc Once confirmed, it is no longer possible to update it. Click :guilabel:`Reset to draft` if changes are required. +.. _vendor_bills/payment: + Bill Payment ============ diff --git a/content/applications/finance/fiscal_localizations/canada.rst b/content/applications/finance/fiscal_localizations/canada.rst index fc716a3c50..76d42cc5e1 100644 --- a/content/applications/finance/fiscal_localizations/canada.rst +++ b/content/applications/finance/fiscal_localizations/canada.rst @@ -5,6 +5,8 @@ Canada .. |COA| replace:: :abbr:`CoA (Chart of Accounts)` .. |AR| replace:: :abbr:`AR (Accounts Receivable)` .. |AP| replace:: :abbr:`AP (Accounts Payable)` +.. |CPA| replace:: :abbr:`CPA (Chartered Professional Accountant)` +.. |FCN| replace:: :abbr:`FCN (Next File Creation Number)` The Odoo Canada localization package provides tailored features and configurations for Canadian businesses. @@ -42,6 +44,9 @@ localization: * - :guilabel:`Canada - Accounting Reports` - `l10n_ca_reports` - Adds Canadian accounting reports. + * - :guilabel:`CPA005 Payments` + - `l10n_ca_payment_cpa005` + - Enables the export of payments as :ref:`CPA 005 files ` for use in Canada. * - :guilabel:`Canadian Checks Layout` - `l10n_ca_check_printing` - Enables the printing of payments on pre-printed check paper. Supports the three most common @@ -55,6 +60,25 @@ localization: - `Check on bottom: ADP standard `_ + +Company +------- + +Configure the company record by navigating to :menuselection:`Settings --> General Settings` and +find the :guilabel:`Companies` section. From here, select the :icon:`oi-arrow-right` +:guilabel:`Update Info` button to modify the following company fields: + +- :guilabel:`Company Name`: name of the company. +- :guilabel:`Address`: the complete address of the company, be sure the :guilabel:`Country` is set + as :guilabel:`Canada`. +- :guilabel:`Short Name used in Canadian EFT`: 15 character field used to represent a short version + of the *Originator's name* in Canadian EFT files. It is typically used for bank statements. Most + banks **require** this value to be all uppercase. + +.. note:: + Both the :guilabel:`Company Name` and the :guilabel:`Short Name used in Canadian EFT` appear in + the :ref:`CPA 005 file `. + .. _l10n_ca/coa: Chart of accounts @@ -309,3 +333,116 @@ In the Odoo Canadian localization, pre-authorized debits are facilitated through - :doc:`Setting up payment providers <../payment_providers>` - `Stripe's pre-authorized debit payments documentation `_ + +.. _l10n_ca/cpa005: + +|CPA| 005 file to pay vendors +============================= + +To use the |CPA| 005 file to pay vendors, first configure the :ref:`Bank journal +` and :ref:`Vendor `. Then, follow the +:ref:`workflow `. + +.. _l10n_ca/cpa005/bank-journal: + +Configuration +------------- + +Bank journal +~~~~~~~~~~~~ + +Navigate to :menuselection:`Accounting --> Configuration --> Journals` and then select the +:guilabel:`Bank` journal. + +In the :guilabel:`Bank` journal record, select the :guilabel:`Outgoing Payments` tab. + +Be sure :guilabel:`Canadian EFT` is listed under the :guilabel:`Payment Method`. + +In the :guilabel:`Canadian EFT/CPA configuration`, configure the following fields: + +- :guilabel:`Destination Data Center`: 5-digit ID provided by the bank, needed for generating a + Canadian EFT file (CPA 005). +- :guilabel:`Originator ID`: 10-digit code supplied by the bank, needed for generating a Canadian + EFT file (CPA 005). + + .. important:: + Some banks require the :guilabel:`Originator ID` to combine the :guilabel:`Destination Data + Center` ID with the routing number. Please check with the bank for the expected format. + +- :guilabel:`Next File Creation Number (FCN)`: used when validating a Canadian EFT batch payment and + is printed in the XML file. The |FCN| is a 4-digit sequence from `0001` to `9999`. + + .. important:: + Some banks require a specific |FCN| number, please check with the bank. + + .. tip:: + If any details of the |FCN| need to be adjusted, go to :menuselection:`Settings --> Technical + --> Sequences` and search for `FCN`. + +Next, select the :guilabel:`Journal Entries` tab and configure the following fields: + +- :guilabel:`Account Number`: Select an existing bank account number or :ref:`create a new one + ` by selecting the :icon:`oi-arrow-right` :guilabel:`(Internal link)` icon. + + Be sure to select a :guilabel:`Bank`, set a :guilabel:`Financial Institution ID Number`, and to + enable :guilabel:`Send Money`. +- :guilabel:`Bank`: Automatically selected depending on the :guilabel:`Account Number`. + +.. important:: + To validate the bank account, the user **must** have the permission to do so. To confirm, + navigate to :menuselection:`Settings --> Users & Companies --> Users`, select the user, and in + the :guilabel:`Access Rights` tab find the :guilabel:`Accounting` section. + + From here, make sure the :guilabel:`Bank` field is set to :guilabel:`Validate bank account`. + +.. _l10n_ca/cpa005/vendor: + +Vendor +~~~~~~ + +Navigate to :menuselection:`Accounting --> Vendors --> Vendors` and choose a vendor to set up their +bank account information. + +In the :guilabel:`Accounting` tab, be sure to configure :guilabel:`Bank Accounts`. + +.. _l10n_ca/cpa005/workflow: + +Workflow +-------- + +First, :ref:`create the vendor bills `. + +Then, select the vendor bills and :ref:`register the payment `, if using full +bills, select the payment method :guilabel:`Canadian EFT`. + +Next, create a new vendor payment by navigating to :menuselection:`Accounting --> Vendor --> +Payments` and select :guilabel:`New`. Configure the following fields: + +- :guilabel:`Payment Type`: select :guilabel:`Send`. +- :guilabel:`Vendor`: select the vendor to assign to this payment. +- :guilabel:`Ammount`: set a payment amount. +- :guilabel:`Date`: select the date of the payment. +- :guilabel:`Memo`: write in a memo description. +- :guilabel:`Journal`: select :guilabel:`Bank`. +- :guilabel:`Payment Method`: select :guilabel:`Canadian EFT`. +- :guilabel:`EFT/CPA transaction code`: select the desired transaction code. +- :guilabel:`Vendor Bank Account`: select the vendor's bank account. + +Finally, create a batch payment by navigating to :menuselection:`Accounting --> Vendors --> +Payments`. Select the checkboxes for each of the vendor payments to include in the batch, then +select the :guilabel:`Create Batch` button to create a new batch payment. + +.. tip:: + The payments included in a batch are not restricted by the same vendor. + +Existing batch payments can be managed from :menuselection:`Accounting --> Vendors --> Batch +Payments`. The export :file:`.txt` file displays in the chatter of the batch payment. + +.. note:: + Please be aware that after importing the :file:`.txt` file to the bank, it may take up to 48 + hours to process the payment. Plan ahead if a deadline exists, such as payroll, to avoid legal + issues. + +.. important:: + Please validate the batch payment only once the date is confirmed. It is difficult to modify a + validated batch payment.