diff --git a/content/applications/finance/accounting/reporting/analytic_accounting.rst b/content/applications/finance/accounting/reporting/analytic_accounting.rst index c9a229e106..1f69f07dcc 100644 --- a/content/applications/finance/accounting/reporting/analytic_accounting.rst +++ b/content/applications/finance/accounting/reporting/analytic_accounting.rst @@ -12,6 +12,8 @@ Configuration Enable the :guilabel:`Analytic Accounting` feature by going to :menuselection:`Accounting --> Configuration --> Settings --> Analytics`. +.. _accounting/analytic_accounting/analytic_accounts: + Analytic accounts ================= diff --git a/content/applications/finance/accounting/reporting/budget.rst b/content/applications/finance/accounting/reporting/budget.rst index db5b49e155..e0484eccc2 100644 --- a/content/applications/finance/accounting/reporting/budget.rst +++ b/content/applications/finance/accounting/reporting/budget.rst @@ -2,101 +2,112 @@ Analytic budgets ================ -Managing budgets is an essential part of running a business. Budgets help people become more -intentional with how money is spent and direct people to organize and prioritize their work to meet -financial goals. They allow the planning of a desired financial outcome and then measure the actual -performance against the plan. Odoo manages budgets using both **general** and **analytic accounts**. +:guilabel:`Analytic Budgets` track and forecast specific activities, helping businesses make +informed decisions about internal operations. They allow for allocating and tracking income and +expenses in detail, breaking down costs and revenues by specific projects, departments, or +activities. Analytic budgets can be applied across various departments or projects to measure +profitability and performance. Odoo manages analytic budgets using +:doc:`analytic accounting `. -Configuration -============= +.. note:: + :guilabel:`Financial budgets`, available in the :guilabel:`Profit and Loss` report, are linked to + the general ledger and focus on the company’s overall economic position. They are structured + around specific accounts and transactions for official financial reporting and compliance + purposes. -Go to :menuselection:`Accounting --> Configuration --> Settings --> Analytics section`, and enable -:guilabel:`Budget Management`. +.. _accounting/reporting/analytic-budget/configuration: -Budgetary positions -------------------- +Configuration +============= -Budgetary positions are lists of accounts for which you want to keep budgets (typically expense or -income accounts). +Go to :menuselection:`Accounting --> Configuration --> Settings`, and enable +:guilabel:`Budget Management` in the :guilabel:`Analytics` section. -To define budgetary positions, go to :menuselection:`Accounting --> Configuration --> Management: -Budgetary Positions` and :guilabel:`New`. Add a :guilabel:`Name` to your budgetary position and -select the :guilabel:`Company` it applies to. Click :guilabel:`Add a line` to add one or more -accounts. +.. _accounting/reporting/analytic-budget/analytic-accounting: -.. note:: - Each budgetary position can have any number of accounts from the chart of accounts, though it - must have at least one. +Analytic accounting +=================== -Use case -======== +Odoo structures budgets using :ref:`accounts ` and +:ref:`accounts `, which must be configured +*before* creating a budget. -Let’s illustrate this with an example. +.. _accounting/reporting/analytic-budget/budget: -We just started a project with *Smith & Co*, and we would like to budget the income and expenses of -that project. We plan on having a revenue of 1000, and we don’t want to spend more than 700. +Set a budget +============ -First, we need to define what accounts relate to our project’s expenses. Go to -:menuselection:`Accounting --> Configuration --> Management: Budgetary positions`, and click -:guilabel:`New` to add a position. Add the accounts wherein expenses will be booked. +To create a new budget, go to :menuselection:`Accounting --> Analytic Budgets` and click +:guilabel:`New`. +Make sure the following fields are appropriately completed: :guilabel:`Budget Name`, +:guilabel:`Period`, and :guilabel:`Budget Type`. -.. image:: budget/smith-and-co-expenses.png - :align: center - :alt: display the Smith and Co expenses +Click :guilabel:`Add a line` in the :guilabel:`Budget Lines` tab to structure the budget according +to the analytic plans and accounts previously created. +While the analytic plans correspond to the column names, select the analytic accounts to define the +budget lines and set the chosen amounts for each in the :guilabel:`Budgeted` column. Once all the +budget lines are settled, click :guilabel:`Open`. +If changes need to be done once the budget is in the :guilabel:`Open` status, there are two options: -Let's repeat the steps to create a budgetary position that reflects the revenue. +- :guilabel:`Reset to Draft`: To overwrite the data, then reopen the budget. +- :guilabel:`Revise`: A new budget will be created. Once it is set to the :guilabel:`Open` status, + Odoo will add a :guilabel:`Rev` reference to the :guilabel:`Budget name`. The original budget has + then the :guilabel:`Revised` status. -.. image:: budget/smith-and-co-revenue.png - :align: center - :alt: display the Smith and Co revenue +.. _accounting/reporting/analytic-budget/budget-check: -Analytical accounts -------------------- +Check a budget +============== -Odoo needs to know which costs or expenses are relevant to a specified budget, as the above general -accounts may be used for different projects. Go to :menuselection:`Accounting --> Configuration --> -Analytic Accounting: Analytic Accounts` and click :guilabel:`New` to add a new **Analytic Account** -called *Smith & Co*. +Once the budget is in the :guilabel:`Open` status, two additional columns are available: +:guilabel:`Committed` and :guilabel:`Achieved`. Their amounts are automatically calculated based on +the vendor bills/invoices and their related analytic distribution. They evolve when a new journal +entry linked to the analytic account is created. The :guilabel:`Achieved` amount reflects the +current result according to the expenses or income for the associated analytic account. In contrast, +the :guilabel:`Committed` amount displays what has already been purchased or sold, regardless of +whether it has been billed or invoiced. -The :guilabel:`Plan` field has to be completed. Plans group multiple analytic accounts; they -distribute costs and benefits to analyze business performance. **Analytic Plans** can be created or -configured by going to :menuselection:`Accounting --> Configuration --> Analytic Accounting: -Analytic Plans`. +.. note:: + For budgets in the :guilabel:`Open` status, when a purchase order created with the associated + analytic distribution exceeds the amount budgeted, the related purchase order line turns red. -When creating a new customer invoice and/or vendor bill, you have to refer to this analytic account. +To reveal the :guilabel:`Theoretical` amount or percentage, use the :icon:`oi-settings-adjust` +(:guilabel:`settings adjust`) icon in the far right of the budget top row. The +:guilabel:`Theoretical` represents the amount of money that could theoretically have been spent or +should have been received based on the date. +To open the reporting view, click :guilabel:`Details` and filter the budget lines and columns of +the pivot table. -.. image:: budget/analytic-accounts.png - :align: center - :alt: add analytic accounts in a new invoice or bill. +.. image:: budget/budget.png + :alt: open budget with committed, achieved and theoretical amounts -Define the budget ------------------ +.. note:: + Deletion of a budget is only allowed in the :guilabel:`Draft` and :guilabel:`Cancelled` stages. -Let’s set our targets. We specified that we expect to gain 1000 with this project, and we would like -not to spend more than 700. Go to :menuselection:`Accounting --> Management: Budgets` and click -:guilabel:`New` to create a new budget for *Smith & Co* project. +To view all the different budget lines directly from the :guilabel:`Budgets` view, select the +:guilabel:`Budget Name` and click :guilabel:`Budget Lines`. -First, fill in your :guilabel:`Budget Name`. Then, select the :guilabel:`Period` wherein the budget -is applicable. Next, add the :guilabel:`Budgetary Position` you want to track, define the related -:guilabel:`Analytic Account`, and add the :guilabel:`Planned Amount`. +.. _accounting/reporting/analytic-budget/budget-generate: -.. image:: budget/define-the-budget.png - :align: center - :alt: budget lines display +Generate periodical budgets +--------------------------- +The :guilabel:`Generate` option allows the creation of multiple budget periods. To do so, select the +budget and click :guilabel:`Generate` to open the :guilabel:`Generate Budget` window. Set the dates, +select the :guilabel:`Period` and the :guilabel:`Analytic Plans`, then click :guilabel:`Split`. -.. Note:: - When recording a planned amount related to expenses, the amount must be negative. +.. image:: budget/generate-budgets.png + :alt: all the options to generate periodical budgets -Check your budget ------------------ +.. _accounting/reporting/analytic-budget/budget-reporting: -Go to :menuselection:`Accounting --> Management: Budgets` and find the *Smith & Co* Project to see -how it evolves according to the expenses or income for the related analytic account. +Reporting +========= -The :guilabel:`Practical Amount` evolves when a new journal entry related to your analytic account -and an account from your budgetary position is created. +To perform various reporting actions, go to :menuselection:`Accounting --> Reporting --> +Budget Report`, then: -The :guilabel:`Theoretical Amount` represents the amount of money you theoretically could have spent -or should have received based on the date. For example, suppose your budget is 1200 for 12 months -(January to December), and today is 31 of January. In that case, the theoretical amount will be 100 -since this is the actual amount that could have been made. +- Track, analyze, and compare budget data. +- Filter and group Data using the :icon:`fa-plus-square` (:guilabel:`plus-square`) or + :icon:`fa-minus-square` (:guilabel:`minus-square`) icon. +- Drill down into the report to see more detail on the actual amounts and transactions. +- Export for further analysis or reporting needs. diff --git a/content/applications/finance/accounting/reporting/budget/analytic-accounts.png b/content/applications/finance/accounting/reporting/budget/analytic-accounts.png deleted file mode 100644 index dca6ad33d4..0000000000 Binary files a/content/applications/finance/accounting/reporting/budget/analytic-accounts.png and /dev/null differ diff --git a/content/applications/finance/accounting/reporting/budget/budget.png b/content/applications/finance/accounting/reporting/budget/budget.png new file mode 100644 index 0000000000..b66465a7ea Binary files /dev/null and b/content/applications/finance/accounting/reporting/budget/budget.png differ diff --git a/content/applications/finance/accounting/reporting/budget/define-the-budget.png b/content/applications/finance/accounting/reporting/budget/define-the-budget.png deleted file mode 100644 index 54502b45b6..0000000000 Binary files a/content/applications/finance/accounting/reporting/budget/define-the-budget.png and /dev/null differ diff --git a/content/applications/finance/accounting/reporting/budget/generate-budgets.png b/content/applications/finance/accounting/reporting/budget/generate-budgets.png new file mode 100644 index 0000000000..6dc0fa3421 Binary files /dev/null and b/content/applications/finance/accounting/reporting/budget/generate-budgets.png differ diff --git a/content/applications/finance/accounting/reporting/budget/smith-and-co-expenses.png b/content/applications/finance/accounting/reporting/budget/smith-and-co-expenses.png deleted file mode 100644 index fc307bcdac..0000000000 Binary files a/content/applications/finance/accounting/reporting/budget/smith-and-co-expenses.png and /dev/null differ diff --git a/content/applications/finance/accounting/reporting/budget/smith-and-co-revenue.png b/content/applications/finance/accounting/reporting/budget/smith-and-co-revenue.png deleted file mode 100644 index 2546e43995..0000000000 Binary files a/content/applications/finance/accounting/reporting/budget/smith-and-co-revenue.png and /dev/null differ