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WG Charter Template

This is a template charter for a working group. You'll need all the following for a proposal to be considered complete. See the README for more information on each field.

Scope of responsibilities

Write a paragraph or a few bullet points describing the WG here.

  • What powers are you asking the board to delegate to you?
  • What actions are you proposing the WG be allowed to take directly?
  • Which actions will the WG take back to the Board for votes?

Initial membership

  • Chair:
  • Co-Chair:
  • Board Liaison (must be an active Board member; may be the same as Chair/Co-Chair):
  • Other members:

Future membership

Answer the following questions here:

  • Who is eligible to join? Any volunteer, or are there specific requirements?
  • How do people who want to join sign up / volunteer / express interest?
  • How will decisions on adding/removing members be handled?

For the last question, we suggest picking one of the following:

  • Direct membership: new members may self-nominate; the WG will vote (50%+1) to approve/deny new members; the WG will directly vote on new Chair/Co-Chairs. (This is the appropriate model for most WGs).
  • Board-managed: new members may self-nominate, but must be voted in by the Board. The Board must approve changes to the Chair/Co-Chair. (This is the appropriate model for sensitive WGs, such as the Conduct WG, or WGs with large budgets ($thousands/year).)

Budget

  • How much money or spending discretion do you need?
  • How do you want that money allocated -- e.g. once yearly, quarterly, etc.

Comms

Where will discussions and activities take place?

Suggestions:

Meetings: we also suggest synchronous meetings via Meet/Zoom/Whereby/etc at least monthly.

Reporting

How and how often will the WG report back to the board?

Suggestion: we'll email a written report to the board [monthly/every two months/every quarter].