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2023-01-24 meeting minutes (cncf#773)
Co-authored-by: HackMD <37423+hackmd-hub[bot]@users.noreply.github.com> Signed-off-by: Nate W <[email protected]>
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TAGCS-Mentoring-WG/2023-meeting-minutes.md

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Passcode: 77777
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# Upcoming Meetings
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# Upcoming Meeting
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## February 14, 2023
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21:00 UTC (1:00 PM PDT on 2023-02-14; 10:00 AM NZST on 2023-02-15)
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# Past Meetings
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## January 24, 2023
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21:00 UTC (1:00 PM PDT on 2023-01-24; 10:00 AM NZST on 2023-01-25)
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### Attendance
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* Nate W.
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* Ali Ok
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* Josh
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* Alexandre
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* Riaan
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* Jay
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### Agenda
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* LFX Mentorship Project Proposals
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* https://github.com/cncf/mentoring/tree/main/lfx-mentorship/2023/01-Mar-May
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* 2023 Goals
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* https://hackmd.io/@tag-cs-mentoring-wg/2023-goals
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* Repo revisions
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* project board: https://github.com/orgs/cncf/projects/16/views/1
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* GSoC Org applications
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* Nate W. to work with Chris A. to apply as an org
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* https://groups.google.com/d/msgid/google-summer-of-code-discuss/649212c4-fe0d-4cb6-8e48-17f961e3d0ben%40googlegroups.com?utm_medium=email&utm_source=footer
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- Ali:
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Could we have the [Ideas page](https://github.com/cncf/mentoring/blob/main/summerofcode/2022.md) open earlier? Motivation for the ask is that the potential mentees want to start exploring the project ideas earlier. Similarly, maintainers want to list their ideas earlier for encouraging a head start.
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- Options are making the Ideas page availible through out the year
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- Incorporate CLOtributor with the process with `Help wanted` & `Mentor Available` labels
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- AI: Riaan & Jay add CLOTributor to the Mentoring repo
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- **Could use Git discussions for this as well.**
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- GSOC 2022 - Nate opened a thread to support this, however only 15% of this thread was used; also creating alot of overhead to maintain. Because this will all link back to upstream issues; preferred this would occur off the boards.
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- Might also be hard to filter convos back into the issues themselves as well. An ideas page however would give a centralised reference point for those seeking information.
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- We should keep encouraging mentees to reach out to potential mentors; aiming to give mentors more time to make their selections as well.
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- Having alot of mentees/applicants can be difficult to filter/process effectively otherwise.
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- Another option might be for mentees to 'source' their own mentors to support/drive projects as well > Application Process
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- If a potential mentee is interested in a CNCF project and wants to do a mentorship, this should put the impetus on the mentee themselves; this mechanism currently exists but is not explicitly communicated.
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- This might be an issue especially for paid mentorships such as LFX. This could be exploited from a faculty of an education provider for instance that could implement their own mentee without following the preferred process.
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**How to incorporate Clotributor into the existing onboarding process?** Future working session(s) to determine best course of action.
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**Repo update**
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- Thank you for review Ali & Nate
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- Next step might be to merge in v2 branch
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- Then clean up and distill information in Mentee and Mentor files to a single readme for people to the contribute
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- Try and make the info clear one stop place to find info
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- Might have to hold back on merging in the v2 branch because links have been publish to current repo info.
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- When would be a good time to remove the WIP label from the PR.
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- Likely after updating Mentee and Mentor sections is in a workable state + FAQs
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* Should be rebasing but leave number of commits
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* Folder restructure, mentee/mentor page and FAQ
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* GitHub doesnt have a redirection tool; maintainters have been notified, potential applicants will seek this information - work can be continued once ideas have been confirmed/agreed upon, possibly next week.
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Q. Keep v1 page blank with link to v2 page
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Edit page we would link to, highlight page move. Can hold off on this until the last minute; let's keep it clean in the meantime.
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Links important to share with others - Mentoring tree main, LFX Mentorship 2022... [link](https://github.com/cncf/mentoring/tree/main/lfx-mentorship/2023/01-Mar-May)
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## January 10, 2023
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* work with LF mentoring admins to reach out to universities to work with co-op programs
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* increase number of programs we participate in
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* ex. Outreachy
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* recruit community members to help manage/run the program
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* recruit community members to help manage/run the programs
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* others?
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* Organize projects (and SIGs and TAGs) to supply an ongoing list of mentorship opportunities based on the job
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* https://clotributor.dev/
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* [name=Nate W.][time=Thu, Jan 12, 2023 10:05 AM] Look into creating a 2-term program for longer/larger projects (How would this work with the req that mentees can only participate in one mentorship)
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* [name=Nate W.][time=Thu, Jan 12, 2023 1:13 PM] Reduce percentage of failed/withdrawn mentees
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* Organize projects (and SIGs and TAGs) to supply an ongoing list of mentorship opportunities based on the Clotributor.
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* https://clotributor.dev/
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* That way we can reach out based on existing tasks
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* Plus skim a list of potential mentors
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* Participate in MC, doing session on "participating in mentorship programs"
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* Nate + 1-2 project maintainers who did mentorships
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# Past Meetings
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