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BOP: PM Agenda and Meeting Minutes #264

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ExperimentsInHonesty opened this issue Oct 22, 2023 · 13 comments
Open

BOP: PM Agenda and Meeting Minutes #264

ExperimentsInHonesty opened this issue Oct 22, 2023 · 13 comments
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@ExperimentsInHonesty @ag2463 @sanjumv @ESTHERCHUKS1
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feature: agenda role: product size: 0.25pt Can be done in 1.5 hours or less
Milestone
01.03 Project Man...

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@ExperimentsInHonesty
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ExperimentsInHonesty commented Oct 22, 2023 •
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Overview

This issue tracks the agenda for our weekly meetings

Issue Template

## [Date ]  Meeting Agenda

### Role Call
- [ ]  Esther
- [ ]  Bonnie
- [ ]  Sanju
- [ ]  Aleiya

       
### Prework to prep for meeting
- [ ] #262

### Recurring items: Happens on the ________ meeting
 - [ ] review any issues that are in the [new issue approval column]
 - [ ] Accountability and Support Check.
    - [ ] Review assignments for each Team member
       - [ ] [Esther](https://github.com/hackforla/BOP/issues/assigned/Estherchuks1)
       - [ ] [Bonnie](https://github.com/hackforla/BOP/issues/assigned/ExperimentsInHonesty)
       - [ ] [Sanju](https://github.com/hackforla/BOP/issues/assigned/sanjumv)
       - [ ] [Aleiya](https://github.com/hackforla/BOP/issues/assigned/ag2463)
- [ ] finish adding labels to the issue that are still missing them (see audit links above)
- [ ] review issues with [epic label] and define how to break down further
- [ ] Review to see if there are any members to Onboard or Offboard 
      - [ ]  #

### New Items
- [ ] 
- [ ] Carry over Items to next meeting that don't get addressed

### FYIs
-

### Notes from Meeting

### Task Items

Links to other agenda issues for your team

(so that you can easily post on their agendas items that come up at yours)

Previous Meetings (link to each comment with the date)
@ExperimentsInHonesty
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ExperimentsInHonesty commented Oct 22, 2023 •
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2023-10-22 Meeting Agenda

Prework to prep for meeting

  • #

Recurring items: Happens on the ________ meeting

  • review any issues that are in the [new issue approval column]
  • Accountability and Support Check.
    • Review assignments for each Team member
      • [Name of Person]
  • finish adding labels to the issue that are still missing them (see audit links above)
  • review issues with [epic label] and define how to break down further
  • Review to see if there are any members to Onboard or Offboard
    - [ ] #

New Items

  • Make agenda issue

  • Review where we left off with the new PM

  • Carry over Items to next meeting that don't get addressed

FYIs

Notes from Meeting

Task Items

@Estherchuks
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Estherchuks commented Oct 29, 2023 •
edited by ExperimentsInHonesty
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2023-10-29 Meeting Agenda

Prework to prep for meeting

  • #

Recurring items: Happens on the ________ meeting

  • review any issues that are in the [new issue approval column]
  • Accountability and Support Check.
  • finish adding labels to the issue that are still missing them (see audit links above)
  • review issues with [epic label] and define how to break down further
  • Review to see if there are any members to Onboard or Offboard
    - [ ] we still need to finish onboarding Ksenia

New Items

  • Create question issue
  • Carry over Items to next meeting that don't get addressed

FYIs

Notes from Meeting

Task Items

@ExperimentsInHonesty
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ExperimentsInHonesty commented Oct 29, 2023 •
edited by ethanstrominger
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2023-11-05 and 2023-11-12 Meeting Agenda

Prework to prep for meeting

  • #

Recurring items: Happens on the ________ meeting

  • review any issues that are in the [new issue approval column]
  • Accountability and Support Check.
  • finish adding labels to the issue that are still missing them (see audit links above)
  • review issues with [epic label] and define how to break down further
  • Review to see if there are any members to Onboard or Offboard
    - [ ] #

New Items

FYIs

Notes from Meeting

  • Invited Ksenia to the 1password vault for BOP
  • Friday meeting for devs
    • was just Ethan and Toe (devs) and the pms and they worked on getting Toe's development environment setup, and we tried to use docker, but it seemed like part of the build was missing (it did not set up the admin user properly).
    • Issues have not been made from Create list of tasks that we can turn into Initial stories hackforla/knowledgebase#12 and there is no prioritized backlog yet. We need to start making those issues asap, so that we don't lose the more senior devs. Recommendation that that is what we either do on Friday or we ask them to do some of it in a breakout room on Tuesday.
    • Bonnie to reach out to Priya

Task Items

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@ExperimentsInHonesty
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ExperimentsInHonesty commented Jan 28, 2024 •
edited by ag2463
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2024-01-28 Meeting Agenda

Prework to prep for meeting

  • #

Recurring items: Happens on the ________ meeting

  • review any issues that are in the [new issue approval column]
  • Accountability and Support Check.
  • finish adding labels to the issue that are still missing them (see audit links above)
  • review issues with [epic label] and define how to break down further
  • Review to see if there are any members to Onboard or Offboard
    - [ ] #

New Items

  • Answer question about # of Brigades vs responses for Data Team
  • Finish the checklist of forking Repos
  • Carry over Items to next meeting that don't get addressed

FYIs

Notes from Meeting

  • More research and a plan is needed into how to copy GIST content for archival (backup URL) for assets.
  • Aleiya is trying to find the intern response and tracking sheet to support the # of Brigades vs responses for Data Team

Task Items

### Overview
WE NEED TO DO X FOR Y REASON

### Action Items
   - [ ] Make a temp spreadsheet
   - [ ] Make a new repo
   - [ ] Fork the repos
   - [ ] Figure out how to make a copy of GitHub GIST
   - [ ] add the new URL  for knowlegebase-content to the questions issue #266 
   - [ ] delete the temp spreadsheet

### Resources/Instructions
- [temp spreadsheet]
- new repo: https://github.com/knowlegebase-content

@Estherchuks
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Estherchuks commented Jan 28, 2024 •
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2024-02-04 Meeting Agenda

Prework to prep for meeting**

  • #
    Recurring items: Happens on the ________ meeting
  • review any issues that are in the [new issue approval column]
  • Accountability and Support Check.
  • Review assignments for each Team member
    Esther
    Ksenia
    Bonnie
    Aleiya
  • finish adding labels to the issue that are still missing them (see audit links above)
  • review issues with [epic label] and define how to break down further
  • Review to see if there are any members to Onboard or Offboard
    -[ ] #

New Items

FYIs

Notes from Meeting

Task Items

  • Finish Onboarding Sanju

@Estherchuks
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Estherchuks commented Feb 4, 2024 •
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2024-02-11 Meeting Agenda

Prework to prep for meeting

  • #

Recurring items: Happens on the ________ meeting

  • review any issues that are in the [new issue approval column]
  • Accountability and Support Check.
  • finish adding labels to the issue that are still missing them (see audit links above)
  • review issues with [epic label] and define how to break down further
  • Review to see if there are any members to Onboard or Offboard
    - [ ] #

New Items

  • [ ]
  • Finish Onboarding Sanju
    • Add to Vault
    • Add to Github
    • 1password

FYIs

Notes from Meeting

Task Items

@ExperimentsInHonesty
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ExperimentsInHonesty commented Feb 18, 2024 •
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2024-02-18 Meeting Agenda

Prework to prep for meeting

Recurring items: Happens on the ________ meeting

  • review any issues that are in the [new issue approval column]
  • Accountability and Support Check.
  • finish adding labels to the issue that are still missing them (see audit links above)
  • review issues with [epic label] and define how to break down further
  • Review to see if there are any members to Onboard or Offboard
    - [ ] #

New Items

  • BW: Finish Onboarding PM Sanju
    • Add to Vault
    • Add to Github
  • BW: Review the spreadsheet that Thad K was going to revise and get back to Jenny.
  • BW: Recruit another designer.
  • BW: Reach out to Ksenia
  • BW: This project needs its milestones reviewed
  • Carry over Items to next meeting that don't get addressed

FYIs

Notes from Meeting

Task Items

  • Need to make sure we have tasks for a designer in issues and post this on onboarding open role card 
    Link to the current tasks can be viewed [here] ????

@ExperimentsInHonesty
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ExperimentsInHonesty commented Feb 18, 2024 •
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2024-02-25 Meeting Agenda

Prework to prep for meeting

Recurring items: Happens on the ________ meeting

  • review any issues that are in the [new issue approval column]
  • Accountability and Support Check.
  • finish adding labels to the issue that are still missing them (see audit links above)
  • review issues with [epic label] and define how to break down further
  • Review to see if there are any members to Onboard or Offboard
    - [ ] #

Previous agenda items

  • BW: Finish Onboarding PM Sanju
    • Add to Vault
    • Add to Github
  • BW: Review the spreadsheet that Thad K was going to revise and get back to Jenny. BOP Interview Responses and Tracking
  • BW: Reach out to Ksenia
  • BW: This project needs its milestones reviewed

New Items

  • [ ]
  • Carry over Items to next meeting that don't get addressed

FYIs

Notes from Meeting

We ended up having to revise one issue into an epic for all onboarding issues #263 and then revise #265 so that we could do the onboarding for Sanju. Still not totally finished.

Task Items

@Estherchuks
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Estherchuks commented Feb 25, 2024 •
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2024-03-03 Meeting Agenda

Prework to prep for meeting

Recurring items: Happens on the ________ meeting

  • review any issues that are in the [new issue approval column]
  • Accountability and Support Check.
  • finish adding labels to the issue that are still missing them (see audit links above)
  • review issues with [epic label] and define how to break down further
  • Review to see if there are any members to Onboard or Offboard
    - [ ] #

Previous Agenda Items

  • BW: Reach out to Ksenia
  • BW: This project needs its milestones reviewed

New Items

-[ ] #

  • Carry over Items to next meeting that don't get addressed

FYIs

Notes from Meeting

Task Items

@Estherchuks
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Estherchuks commented Mar 3, 2024 •
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2024-03-10 Meeting Agenda

Prework to prep for meeting

Recurring items: Happens on the ________ meeting

  • review any issues that are in the [new issue approval column]
  • Accountability and Support Check.
  • finish adding labels to the issue that are still missing them (see audit links above)
  • review issues with [epic label] and define how to break down further
  • Review to see if there are any members to Onboard or Offboard
    - [ ] #

Previous Agenda Itema

  • Reach out to Ksenia
  • This project needs its milestones reviewed

New Items

  • [ ]
  • Carry over Items to next meeting that don't get addressed

FYIs

Notes from Meeting

Task Items

@ag2463 ag2463 added this to the 01.03 Project Management milestone Mar 24, 2024
@Estherchuks
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Estherchuks commented Apr 7, 2024 •
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2024-04-14

Meeting Agenda

Prework to prep for meeting

Recurring items: Happens on the ________ meeting

  • review any issues that are in the [new issue approval column]
  • Accountability and Support Check.
  • finish adding labels to the issue that are still missing them (see audit links above)
  • review issues with [epic label] and define how to break down further
  • Review to see if there are any members to Onboard or Offboard
    - [ ] #

New Items

  • [ ]
  • [ ]

FYIs

Notes from Meeting

Task Items

@ExperimentsInHonesty
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ExperimentsInHonesty commented Apr 28, 2024 •
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2024-04-28 Meeting Agenda

Role Call

  • Esther
  • Bonnie
  • Sanju
  • Aleiya

Prework to prep for meeting

Recurring items: Happens on the ________ meeting

  • review any issues that are in the [new issue approval column]
  • Accountability and Support Check.
  • finish adding labels to the issue that are still missing them (see audit links above)
  • review issues with [epic label] and define how to break down further
  • Review to see if there are any members to Onboard or Offboard
    - [ ] #

New Items

  • [ ]
  • Carry over Items to next meeting that don't get addressed

FYIs

Notes from Meeting

  • We reviewed and updated the weekly label check issue, establishing a baseline.
  • Every week a new person from the pm team will do the agenda for the next week, and do the weekly label check.
    • Next week Sanju

Task Items

@ExperimentsInHonesty
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ExperimentsInHonesty commented Apr 29, 2024 •
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2024-05-05 Meeting Agenda

Role Call

  • Esther
  • Bonnie
  • Sanju
  • Aleiya

Prework to prep for meeting

Recurring items: Happens on the ________ meeting

  • review any issues that are in the [new issue approval column]
  • Accountability and Support Check.
  • finish adding labels to the issue that are still missing them (see audit links above)
  • review issues with [epic label] and define how to break down further
  • Review to see if there are any members to Onboard or Offboard
    - [ ] #

New Items

FYIs

Notes from Meeting

Task Items

Review the spreadsheet yellow columns adding the parts and creating separate rows and descriptions for each item

Ester will do the first 5
Aleiya will do the last 4.

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Assignees

@ExperimentsInHonesty ExperimentsInHonesty

@ag2463 ag2463

@sanjumv sanjumv

@ESTHERCHUKS1 ESTHERCHUKS1

Labels
feature: agenda role: product size: 0.25pt Can be done in 1.5 hours or less
Projects
BOP: Project Board
Status: In progress (actively working)
Milestone
01.03 Project Management
Development

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5 participants
@ExperimentsInHonesty @ag2463 @sanjumv @Estherchuks @ESTHERCHUKS1