City of Rochester

[jaschiroo]

Filled out a contact form for the City of Rochester City Clerk, Aaron Reeves on 2016/11/10. I found documentation that the City of Rochester designated the City Clerk as the responsible authority. I received a response stating that the request was too broad because it would cover thousands of employees and would take months. I responded that I believed that an electronic payroll system and HR records should be easily accessible, and that job descriptions, first and last hire dates and records not stored electronically could be omitted.

2016/11/14: Aaron Reeves replied saying that the data is in several different software systems in various formats, and only name, title and salary would be relatively simple and he would be willing to get me a cost estimate. I called him at 507-328-2911 and left a message asking for more clarification on the systems they use and the data that is easily available.

2016/11/23: Called and left a message again for Aaron Reeves.

2016/11/28: Received a call from Linda Hillenbrand, Director of Human Resources for the City of Rochester (507-328-2555), who prepared the estimate for Aaron Reeves. She will get back to me by the end of the week with a time and cost estimate. She stated that they use a system called "JD Edwards" for their payroll data, and the system "rolls over with the new year", so they would have to write individual reports to extract this type of "historical data". I clarified with her that we would like name, salary, title and department/division, she said that employee compensation is sometimes listed as hourly, which I told her was ok. She said that as far as labor and cost, one year of data would be the easiest.

[jaschiroo]

2016/12/2: Linda Hillenbrand called and said that it will cost $35-$75 dollars to write the reports and collect the data. I thanked her and said that we will get back to her once we have funds.